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Bridger Elementary

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Bylaws/Rules of Order

Rules of Order and Procedure

 

The Bridger Elementary School Community Council (Bridger SCC) was created to support school improvement and the academic achievement of students through increased community involvement in the school.

These Bylaws will be posted on the SCC page of the school website. Each SCC member will read and agree to abide by the Bylaws at the beginning of each school year.

Purpose:

The Bridger SCC provides an opportunity for members of the school community to participate in the collaborative decision making process to build an effective school. In accordance with State guidelines, the purpose of the SCC is:

  1. To build consistent and effective communication among parents, employees, and administrators.
  2. To allow parents an opportunity to be actively involved with the school in the education of their children.
  3. To support school improvement and student achievement through increased community involvement.

Membership:

The Bridger SCC shall consist of the following:

  1. Four (4) parents or guardians of students who attend Bridger Elementary School or who will be or was enrolled at the school at any time during the parent's or guardian's term of office may serve as a parent or guardian member of the council.
  2. Two (2) employees of Bridger Elementary School. 
  3. The school principal, who serves as an ex-officio member with full voting privileges.
  4. The number of parent/guardian members shall exceed the number of school employees, including the school principal by two (2).

Elections:

  • Notifications of election dates and procedures for declaring interest in serving on the SCC will be made available to parents each year as per the school schedule.
  • Interest sheets will be collected and parents contacted for verification prior to the last day of each school year. 
  • f there are fewer than six candidates, all candidates (parents) who have shown interest may be allowed to serve on the SCC.
  • If there are more than six qualified candidates and the total pool of candidates would exceed the maximum of 12, an election will be held.
  • Elections will be held at the school as per the school schedule (between spring break and the last day of the school in the spring)
  • All positions are for two-year terms.

Officers:

Council leadership will be elected at the first meeting of the school year prior. Leadership positions include:

  • Chair: Creates agendas, conducts meetings, and performs other duties as outlined in state statute. The chair must be a parent.
  • Vice-chair: Works with the chair and will conduct meetings at the request of the chair. The vice-chair may be a parent or an employee of the school.
  • Recorder: Takes notes at all meetings and submits minutes for approval by the SCC.

Officers serve for a one-year term of office, beginning with the first meeting held after school Community Council elections each September.

The chair must be a parent or guardian member. The vice-chair may be either a parent/guardian member or an employee member of the council excluding the principal.

If an officer position becomes vacant, the council shall fill the vacancy at the next meeting following the notice of vacancy.

Meeting norms

  • Meetings will begin on time, use time wisely, finish on time, and stay focused on the agenda.
  • Members and guests will come prepared to participate and avoid side conversations.
  • Members will show respect for others in verbal and nonverbal communication at all times.
  • Members will avoid disruptions by silencing cell phones. If a member needs to take a necessary call, they must do so out of room during meetings.
  • If for some reason a member cannot attend the scheduled meeting, notification should be given to the chair or co-chair prior to the meeting.

Agenda Items

A patron may bring a topic to the SCC by contacting the Chair at least one week prior to the scheduled meeting and asking to be added to the agenda. The SCC may invite any person/group to make a presentation on issues pertinent to the role of the SCC. The items that are appropriate for discussion by SCC include, but are not limited to:

  • School Improvement Plan (SIP)
  • School Land Trust Plan
  • Advise and make recommendations regarding school programs, professional development and issues relating to the community environment for students.
  • Parent/School communication and involvement
  • Safe Walking Route

Voting and Council Business:

A vote may be made on decisions when a quorum is present, constituting a majority of members and one more parent member than employee member present.

Through the use of e-mail communication, the SCC may take any action for which it has authority without convening a meeting. The consent to the action taken must be in writing, must set forth the action so taken, and must be approved by two-thirst of the membership of the SCC.

Amendments:

The Bylaws may be amended by the SCC. Written amendments must be submitted to all council members at least one week in advance of any vote taken to approve such amendments. Passage of amendments to the bylaws requires a majority (50%+ I) affirmative vote. The SCC will adhere to the state law if the bylaws and the state laws are incongruent.

Timeline

  • Sept- 
    • Hold First Meeting, 
    • School Community Council Information (YouTube)
    • Assign review of required website information and Rules of Order & Procedure
    • Elect a Chair and Vice-Chair
  • Oct -
    • Review the current School LAND Trust Plan and Teacher and Student Success Act Plan (TSSA)
  • Jan/ Feb-
    • Review the year-to-date budget and submit a Plan Amendment for approval (as needed)
    • Plan Amendment Approval Process(YouTube)
    • Discuss academic data in relation to the current School LAND Trust Plan
    • Determine the academic needs to be addressed in the upcoming school year
    • Academic Needs and Unallowable Expenses Resource (Google Doc)
    • Make recommendations to the principal about the Teacher and Student Success Act Plan (TSSA)
  • Feb/March
    • Prepare and approve the School LAND Trust Plan (by District due date)
    • Sign the Council Assurance (signature page) at the meeting where the plan is approved
  • April/May-
    • Report on the Current School Plan implementation and budget
    • Celebrate student and school year successes